Sync your Todoist tasks in realtime and schedule them into your calendar with Trevor AI - an official Todoist integration for over 5 years.
Note: Trevor AI connects Todoist with both Google Calendar and Microsoft Calendars - Outlook and Office 365.
Author: George P., Co-founder @ Trevor AI
In today’s fast-paced world, staying productive often means juggling multiple apps, tools, and platforms just to keep up with to dos and calendar events. You might manage your tasks in Todoist, schedule meetings in Google Calendar, or keep track of appointments in Microsoft Outlook. But what if there was a seamless way to bring all these moving parts together—turning scattered lists and calendar events into a single, intelligent plan tailored to your needs?
Trevor AI is designed to do just that. By cleverly integrating Todoist, Google Calendar, and Microsoft Calendars, Trevor AI transforms your daily task lists into a synchronized, actionable schedule—no manual copying or switching between apps required, ensuring a smooth connection between your tasks and calendar events. Whether you’re planning out your workday, tracking recurring tasks, or keeping multiple calendars in sync, Trevor AI’s calendar integration eliminates overwhelm and ensures that every task has its place in your routine.
With Trevor AI, you can connect your Google Calendar or Outlook account, visualize all your tasks and calendar events in one streamlined interface, and even leverage smart AI suggestions for scheduling. No matter how complex your schedule may be, Trevor AI helps you reclaim control, reduce stress, and make your plans work for you—one synced step at a time.
In today’s digital landscape, the sheer number of tools at our disposal can sometimes hinder—rather than help—our productivity. Many of us find ourselves switching between a to-do list in Todoist, upcoming events in Google Calendar, and appointments scattered across an Outlook or Office 365 calendar. Without a unified planning system, it’s easy for priorities to slip through the cracks, deadlines to sneak up unexpected, or time to be mismanaged.
That’s where calendar integration steps in to save the day. By connecting your task manager and calendar apps, you can enjoy a clearer, more holistic overview of your commitments. Imagine starting your day with a dashboard that shows not just scheduled meetings, but also your must-do tasks from your Todoist integration, all mapped out next to your designated calendar events. This approach transforms isolated lists into a single, actionable workflow—making it much easier to plan, prioritize, and get the right things done at the right time. Ensuring that the integration works smoothly is crucial for maintaining productivity and avoiding workflow disruptions.
Seamless calendar integration also means that any changes—like moving a meeting in your Google Calendar or updating a due date in Todoist—are instantly reflected everywhere. You spend less energy copying information between apps and more time focused on accomplishing your goals. With Trevor AI acting as the central hub for your todoist google calendar, outlook calendar, and other platforms, you can finally harness the true power of productivity tools: turning scattered plans into a streamlined, stress-free schedule that actually works for you.
To understand the magic of powerful integration, let’s get familiar with the key platforms that shape your daily planning: Todoist, Google Calendar, and Microsoft Calendar.
Todoist is a renowned task management app, trusted by individuals and teams alike to organize to dos, new projects, and recurring tasks. Its flexible interface allows users to categorize assignments by project, set due dates, establish priorities, and keep an ongoing log of completed work. Whether you’re tracking personal errands or managing a complex work initiative, Todoist gives you the structure and visibility you need to stay on top of every detail. Todoist is available on multiple platforms, including Android and iOS, making it accessible for users on the go.
Google Calendar is one of the most widely used scheduling solutions available. With features like color-coded calendars, invitation management, and recurring events, Google Calendar keeps your commitments organized and accessible from any device. From adding a new calendar for your side gig, to managing all-day events or scheduling specific meetings, this tool ensures you never miss a beat. Google Calendar’s intuitive sharing and seamless integration with other Google services make it ideal for both personal and professional use.
Microsoft Calendar, available through Outlook and Office 365, is equally robust—especially in office environments. Outlook calendar integration allows for advanced scheduling, resource booking, and real-time collaboration. Managing multiple calendars for different areas of your life or work becomes effortless, and its compatibility with Microsoft’s ecosystem streamlines communication and planning.
While each platform excels independently, the real magic happens when these tools work together. By connecting your todoist account, google calendar account, and/or outlook calendar, you open the door to a workflow that’s truly seamless. Integration allows you to sync tasks with calendar events, manage multiple calendars (and calendar accounts) in one place, and create a cohesive planning experience—turning powerful individual platforms into a truly unified system.
Now that you know the strengths of Todoist, Google Calendar, and Microsoft Calendar, it’s time to see how Trevor AI brings them together to revolutionize your daily planning.
Trevor AI stands out as a powerful, yet user-friendly integration platform that connects all your productivity tools in one place. By syncing your todoist tasks with calendar events across your Google and Microsoft accounts, Trevor AI turns scattered information into a single actionable plan—minimizing distractions and maximizing focus.
The real power lies in Trevor AI’s deep calendar integration. You can easily link your Google Calendar account(s) or Microsoft Outlook/Office 365 calendar account(s), pulling in appointments and meetings alongside your to dos. Need to keep multiple calendars organised—work, personal, side projects? Trevor AI lets you manage and view all these calendars together, making it simple to show or hide specific calendars as you need throughout the day.
One standout feature is the ability to designate a specific calendar as your “Scheduling Calendar.” This choice helps Trevor AI automatically know where to add new calendar events, ensuring your tasks and meetings are placed in the right spot every time. No more double-bookings or confusion over which calendar to check. You can even set a "Scheduling Calendar" for each of your Task Lists.
Trevor AI’s internal AI further streamlines your workflow by auto-predicting task durations, suggesting optimal times for working on tasks, and even allowing you to customize details like default durations, reminders, and when your day starts. It’s all about giving you the control to tailor your schedule, while offloading the busywork to smart automation.
In short, Trevor AI is the integration engine that makes connecting your todoist google calendar, outlook calendar, or multiple calendar accounts effortless. The days of toggling between apps, manually copying dates, or losing track of what matters most are over. With Trevor AI, every task and appointment flows into a unified, intelligent plan—letting you focus on what you do best.
Setting up your calendar integration in Trevor AI is designed to be simple and intuitive. Here’s how to get started:
Go to Account Settings and connect your Todoist account to Trevor AI. This integration allows your tasks created in Todoist—including projects, task lists, and recurring tasks—to appear within Trevor’s planning interface. You’ll be able to not only view your todoist tasks alongside other calendar events but also manage and complete them without switching platforms.
Most importantly you can easily schedule your Todoist tasks in your calendar. Either drag & drop or click “Plan My Day” to leverage the latest AI planning technology.
Begin by linking your Google Calendar to Trevor AI. Head to the integrations tab in Account Settings, within the Trevor AI interface, click on Connect Google Calendar, and follow the prompts to authorize access. Once connected, Trevor AI will sync your Google calendar events in real time, ensuring that any changes made in either app are instantly reflected. One done, todoist and google calendar are ready for scheduling.
If you use Microsoft Calendar for work events or appointments, Trevor AI supports real-time, two-way syncing with Outlook and Office 365. Simply select the relevant Microsoft integration, log in with your account credentials, and all your upcoming meetings and appointments will be linked alongside your Google Calendar data.
Trevor AI enables you to star one calendar as your designated scheduling calendar. This is where new events—such as time-blocked tasks—will be scheduled by default. You can also show or hide specific calendars, making it simple to focus only on what matters most for your day.
For more complex workflows, you can set a “Scheduling Calendar” for each of. your Task Lists.
Fine-tune your schedule view by selecting between Compact, Default, or Detailed modes, and set your preferred time and date formats (AM/PM or 24h), as well as the start day of your week (Monday or Sunday).
With these steps, you unlock a powerful calendar integration that truly connects your to dos, events, and projects across Todoist, Google Calendar, and Outlook Calendar. No more fragmented planning—just a single, smart hub for all your productivity needs.
Once you’ve connected Todoist, Google Calendar, and/or Outlook Calendar within Trevor AI, the real magic happens—your tasks and calendar events finally work in harmony and your integrations setup is complete. Instead of jumping between different apps and hoping nothing gets overlooked, Trevor AI ensures that all your to dos, meetings, and deadlines are visible and actionable in one centralized planning interface.
With all your tasks and calendar events synced, you can see every responsibility for the day or week at a glance. Need to review your todoist tasks alongside a packed meeting schedule? Trevor AI displays both in a single, unified timeline, helping you prioritize and make the most of your available time. Projects, recurring events, and one-off appointments seamlessly coexist so nothing slips through the cracks.
Updates happen instantly with Trevor AI’s two-way syncing. If you mark a todoist task as complete, move a calendar event in Google Calendar, or update details in Outlook, the change is reflected across all connected platforms. Whether you’re in the office or on the go, you always have the latest information at your fingertips.
Trevor AI goes beyond simple syncing by making smart suggestions based on your real workload. You can drag and drop todoist tasks directly onto your calendar, assign them to a specific time slot, or mark them as all day events when flexibility is needed. Use quick scheduling suggestions to fit tasks into gaps between meetings, or benefit from AI-powered duration predictions for more realistic planning.
The newly added "Plan My Day" button uses advanced AI to select which tasks to schedule for your selected time period, predicts their durations and maps them to your schedule as suggestions. All you need to do is click "Accept" and they will be scheduled in your calendar. Effortless and powerful.
Customize your reminder times, task durations, and scheduling preferences to match your routines. Trevor AI’s intelligent automations learn your habits, reducing administrative work while helping you stick to your plan. And if you use multiple calendars—perhaps one for work, one for personal life, and another for side projects—you can show or hide them as needed, ensuring your view stays uncluttered and purposeful.
By bringing together your todoist tasks and calendar events in one place, Trevor AI enables you to track, manage, and complete work with clarity. Now, every “new task” and “new event” fits perfectly into your unique day—making productivity feel effortless and entirely tailored to you.
Trevor AI isn’t just about basic integration; it’s designed to give you full control over how you organize and view your schedule across multiple platforms. Whether you juggle several projects or balance work and personal commitments, Trevor AI offers advanced features that make managing multiple calendars both straightforward and powerful. With Trevor AI, connecting multiple calendar accounts—like Google or Outlook Calendar—is simple.
With Trevor AI, connecting multiple calendar accounts—like Google Calendar, Outlook, and Office 365—is simple. You can easily toggle between calendars, show or hide specific ones, or bring them together in a unified view. This is perfect for users who keep separate calendars for work, personal life, or side projects, ensuring that you always see exactly what you need without unnecessary clutter.
It’s important to note that connecting multiple calendar accounts may require a Pro plan.
Everyone works differently, so Trevor AI allows you to personalize your scheduling experience. Choose from Compact, Default, or Detailed schedule views to display just the right amount of information. Set your preferred time format (AM/PM or 24h) and decide whether your week starts on Sunday or Monday, aligning your calendar with other tools or your personal habits.
Manage recurring tasks, set default event durations, add rich notes, and color-code your task lists or calendars for even more clarity. Trevor AI empowers you to move, resize, or edit tasks and events right from the calendar timeline—putting flexibility and control at the forefront of your scheduling.
For those who value privacy and control over their data, Trevor AI offers options to export your data or fully delete your account information—important for compliance needs like GDPR.
To truly harness the power of Trevor AI’s integrations, a few simple best practices can help you turn a synced workflow into a lasting productivity advantage.
Start each day by reviewing your unified view of tasks and calendar events. Use Trevor AI’s timeline to spot gaps between meetings where you can tackle high-priority todoist tasks or advance critical projects. Take a few minutes at the start or end of your week to look ahead—rescheduling events or reassigning tasks as priorities shift.
Take advantage of Trevor AI’s AI-powered smart scheduling features. Drag and drop tasks from Todoist into your calendar, or let Trevor AI suggest optimal times based on your current workload. Use the customizable task duration feature to ensure your plan is realistic—not overly ambitious or too vague.
Don’t waste time re-entering routine items. Set up recurring tasks in Todoist and recurring events in your connected calendars. Trevor AI will ensure they sync seamlessly, so nothing falls through the cracks—whether it’s a weekly team meeting, a daily habit, or a monthly review.
If you juggle several life areas—like work, home, study, or freelancing—use multiple calendar accounts and color-coded events/projects. Show or hide specific calendars in Trevor AI as needed, making your daily plan as simple or detailed as you want.
Trevor AI’s integrations with Google Calendar, Outlook, and Todoist work in real-time, keeping your workflow always up to date. Whether you’re at your desk or on your mobile device, your task list, meetings, and events are just a click away—no more manual updates or double entries.
As you complete tasks or accomplish events, mark them as done within Trevor AI. Monitor your progress directly in the platform, helping you stay motivated and accountable—even when you’re managing a heavy workload.
Duplicated Calendar Events?
In case of duplicate microsoft or google calendar events, make sure to disable the Todoist Calendar integration from Todoist's settings.
Why aren’t my calendar events or tasks syncing?
First, check that your Google Calendar account, Outlook calendar, and Todoist account are properly connected within Trevor AI’s integrations tab. Occasionally, a sync disruption can occur if a password is changed or app permissions are modified—re-linking your accounts usually resolves this. Also, make sure your designated scheduling calendar is set and enabled for the correct device, as this determines where scheduled tasks are added.
How do I manage conflicting events or overlapping tasks?
Use Trevor AI’s unified calendar view to immediately spot conflicts between tasks and meetings. Drag and drop tasks to a new time slot, or adjust durations directly from the calendar interface. Consider marking all day events or shifting flexible tasks as needed to reduce overlap.
What should I do if recurring tasks or events aren’t appearing?
Ensure recurring tasks are set up directly in Todoist or your calendar app, not just in Trevor AI. If you still encounter issues, try refreshing your connections or consult the support resources within the Trevor AI app.
Can I customize which calendars I see?
Absolutely. You can show/hide specific calendars from your connected Google, Outlook, or Office 365 accounts. This is especially useful for reducing clutter and focusing on just one area of your life or work at a time. Update your visible calendars in the Trevor AI settings to suit your needs.
How do I optimize my scheduling for task duration and reminders?
Set default durations and reminder preferences in Trevor AI’s settings to match your workflow. When scheduling individual tasks, you can manually adjust the time block or let Trevor AI’s AI suggest what’s best based on your schedule and typical duration for similar tasks.
If you encounter further issues, check Trevor AI’s help documentation or reach out to their support team for personalized assistance.
In a world where productivity can easily get lost amid scattered to dos and overlapping calendar events, the combination of Trevor AI, Todoist, and your connected calendars delivers a truly transformative solution. By intelligently integrating Todoist with Google Calendar and Microsoft Outlook, Trevor AI turns fragmented lists and meetings into a cohesive, actionable plan tailored precisely to your needs.
No longer do you need to waste time toggling between apps or worrying about missing an important deadline. With real-time two-way syncing, smart scheduling suggestions, and a unified view that puts your priorities front and center, Trevor AI empowers you to focus on what matters most. Every task, event, and reminder is seamlessly orchestrated, allowing you to maximize your efficiency, reduce stress, and regain control over your day.
Ultimately, Trevor AI isn’t just a tool—it’s your personal productivity partner. Embrace the future of planning where your to dos and calendar events finally work together, and unlock a smarter, more organized, and truly customized workflow. Your best days are just a well-integrated plan away.
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